Confluence (BayernCollab)

As an enterprise wiki, Confluence (BayernCollab) is suitable for collaborative knowledge documentation, for example within scientific working groups, where the software is used e.g. B. is used as a laboratory notebook. In order for you to be able to use the LMU Confluence, it is necessary to activate your LMU user ID for this service. This process is not reversible.

Confluence (BayernCollab) is operated by the LRZ. By activating your LMU user ID for the Confluence (BayernCollab), you agree to this; Furthermore, you also agree to the Usage guidelines (Benutzungsrichtlinien) of the LRZ (in German) and of the LMU (in German).

• Anyone using Confluence (BayernCollab) must be at least 16 years old and have a valid LMU user ID.
• By activating Confluence (BayernCollab), you agree that your name, your LMU e-mail address and any other voluntary information in your user account will be displayed to all other users.
• The use of Confluence (BayernCollab) is voluntary, its use may not be mandatory. No personal data of special categories (e.g. health data, data on political or sexual orientation...) may be exchanged.
• The processing and storage of copyrighted material using Confluence (BayernCollab) is excluded. You are obliged to comply with all legal provisions, in particular copyright and data protection law.
• The processing of documents and data containing personal information of persons other than the processor (photos, audio and video recordings, etc.) is only permitted with the express (written) consent of the persons concerned.
• When linking to external websites, you must check that they do not contain any illegal content and that the setting of the link does not otherwise violate applicable law, e.g. by circumventing protective measures.
• You may not post any illegal, pornographic, obscene, defamatory, slanderous, abusive, threatening, hate speech or racist content to Confluence (BayernCollab).
• The posting of content for the purpose of advertising of any kind, as well as the transmission of information containing malware, e.g. a virus, an error, manipulation or similar damaging elements, is prohibited, as is the posting of content that affects the reputation of the LMU or the Munich University Hospital (KUM).
• You may not share or store content in Confluence (BayernCollab) without permission. Security incidents, suspected security gaps and misuse of the system must be reported immediately to it.security@verwaltung.uni-muenchen.de.
  

Responsible for data processing

Ludwig-Maximilians-Universität München
Geschwister-Scholl-Platz 1
80539 München

Responsible department for data processing

Ludwig-Maximilians-Universität München
Dezernat VI - Informations- und Kommunikationstechnik
Geschwister-Scholl-Platz 1
80539 München
VI@verwaltung.uni-muenchen.de

General questions and support

Ludwig-Maximilians-Universität München
Dezernat VI - Informations- und Kommunikationstechnik
VI.3 - Anwendungsbetreuung
Geschwister-Scholl-Platz 1
80539 München
Confluence.Support@Verwaltung.Uni-Muenchen.DE

Contact details of the official data protection officer of the LMU

Ludwig-Maximilians-Universität München
-- Behördlicher Datenschutzbeauftragter --
Geschwister-Scholl-Platz 1
80539 München
Tel.: 089-2180-2414
https://www.lmu.de/datenschutz

The usage instructions apply in the currently valid version.

Status: February 2022

As an enterprise wiki, Confluence (BayernCollab) is suitable for collaborative knowledge documentation, for example within scientific working groups, where the software is used e.g. B. is used as a laboratory notebook. In order to be able to use Confluence (BayernCollab), you need an LMU user ID, which you have to activate once in your user account to use the service. The service is connected to the central identity management system. Without an LMU user ID, use of Confluence (BayernCollab) is neither possible nor permitted. The decision to activate the user account for Confluence (BayernCollab) is voluntary. It is not reversible. Without your activation, it is not possible to use Confluence.

Confluence (BayernCollab) is operated by the LRZ, with which there is an order processing contract. By activating your LMU user ID, you agree to the data processing required for the operation of Confluence (BayernCollab) on the basis of the applicable data protection regulations Benutzungsrichtlinien des LRZ and must confirm that you have taken note of the LMU's usage and data protection notices.

Everyone in Confluence (BayernCollab) (employees, students and other holders of a valid LMU user ID) can see your activity log, i.e. which files or pages you have edited, among other things. This display cannot be deactivated. The files or pages you actually edit can only be opened by members with the appropriate rights, usually the members of the corresponding space and the space admins.

Your co-readers (i.e. everyone who follows your posts) and who you are following are also visible to everyone.

Confluence (BayernCollab) serves as an enterprise wiki for collaboration, communication, networking and documentation between the members of the LMU. The functions are simple, can be operated intuitively and enable the exchange of information, files, images and videos.

Confluence (BayernCollab) is not intended for the exchange of extensive data sets, the processing of data that is particularly worthy of protection within the meaning of Article 9 (1) GDPR (e.g. health data) or for the exchange of business secrets and must not be used for this purpose. Likewise, use is only permitted for permissible and lawful data processing.

There is no data processing for purposes other than those specified or permitted by law (e.g. for the internal review of the security systems and to ensure internal network and information security in accordance with Art. 6 Para. 1 BayDSG).

We only process the personal data that you have made available to us or that we have received about you in a permissible manner as part of your affiliation with the LMU (Art. 4 Para. 2 BayDSG) or that you provide yourself in the context of use ( e.g. photo). There is no performance or behavioral review based on your use of Confluence (BayernCollab).

The initial filling of your user profile only contains your first and last name, as well as your e-mail address stored in the user account. Everyone in Confluence (BayernCollab) can see your usage profile. On a voluntary basis, you can store a photo or add, change or delete further profile information. For reasons of data protection law, however, it is recommended that the data protection principles of data minimization and earmarking be observed when making the addition and only make an addition if this is necessary for the legal fulfillment of tasks.

We process your data in accordance with and on the basis of the General Data Protection Regulation (GDPR), the Bavarian Data Protection Act (BayDSG) and other applicable data protection regulations.

The processing of personal data for the use of Confluence (BayernCollab) takes place in accordance with Art. 6 Paragraph 1 lit. Art. 4 para. 1 BayDSG.

In order to be able to use Confluence (BayernCollab), the following personal data will be processed:

• Name
• First name
• LRZ-ID

As part of the use of Confluence (BayernCollab), the following additional data is stored on servers of the LMU under the administration of Department VI and in compliance with the appropriate technical and organizational security measures:

• Confluence (BayernCollab) activation in the user account

In addition, it should be noted that all other personal data is processed insofar as it is personal, e.g. in the TeamSpaces or in the user profile.

In order to enable the use of Confluence (BayernCollab) for the above purposes, personal data must be transmitted to other institutions:

• Transmission of the activation confirmation to the Leibniz Rechenzentrum of the Bavarian Academy of Sciences as the processor with whom there is an order processing contract.
• No personal data is transmitted to Atlassian Analytics.

The stored data will be processed as long as and to the extent that this is necessary for the respective purpose of data processing within the scope of using Confluence (BayernCollab). You can delete the content you have created yourself at any time. Your Confluence (BayernCollab) profile and the associated personal data will remain visible to other Confluence users for up to 3 months after your LMU user account has been deleted. Your LMU user account will be deleted one year after you leave the LMU. Your Confluence (BayernCollab) profile will then be anonymized and "unknown user (identification)" will be displayed instead of your name.

The document properties of attachments (individual documents created independently of Confluence (BayernCollab)), possibly including the name of the creator, are retained even after your Confluence (BayernCollab) profile has been made anonymous.

Responsible for data processing

Ludwig-Maximilians-Universität München
Geschwister-Scholl-Platz 1
80539 München

Responsible department for data processing

Ludwig-Maximilians-Universität München
Dezernat VI - Informations- und Kommunikationstechnik
Geschwister-Scholl-Platz 1
80539 München
VI@verwaltung.uni-muenchen.de

General questions and support

Ludwig-Maximilians-Universität München
Dezernat VI - Informations- und Kommunikationstechnik
Referat IV.3
Geschwister-Scholl-Platz 1
80539 München
confluence.support@verwaltung.uni-muenchen.de

Contact details of the official data protection officer of the LMU

Ludwig-Maximilians-Universität München
-- Behördlicher Datenschutzbeauftragter --
Geschwister-Scholl-Platz 1
80539 München
Tel.: 089-2180-2414
https://www.lmu.de/datenschutz

Information on existing rights

You have the right to receive information about the data stored about you (Article 15 GDPR). If incorrect personal data is processed, you have the right to rectification (Article 16 GDPR). You also have the right to erasure (Art. 17 GDPR), objection (Art. 21 GDPR), restriction (Art. 18 GDPR) and to revoke consent for the future. The lawfulness of the data processing carried out on the basis of the consent until the revocation is not affected by this.

In addition, according to Art. 77 GDPR, you have the right to lodge a complaint with a data protection supervisory authority. The data protection supervisory authority responsible for the Ludwig Maximilian University of Munich is the . Bavarian State Commissioner for Data Protection (in German).

If you want to exert your rights or if you have any questions, please contact the responsible office for data processing (see above). They check whether the legal requirements for this are met and then take the necessary measures.

The data protection information applies in the currently valid version.

Status: May 2022

Ludwig Maximilians Universität München is a corporation under public law. It is represented legally by the President Prof. Dr. Bernd Huber.

Address

Ludwig-Maximilians-Universität München
Geschwister-Scholl-Platz 1
80539 München

Phone: +49 89 / 2180 - 0

Email: Poststelle@Verwaltung.Uni-Muenchen.de

Courts, authorities, lawyers and all other authorized users have the opportunity to communicate confidentially and securely with the LMU via the special authority mailbox. In other cases where you want to send an encrypted message to us, please use the public S/MIME (X509) certificate to encrypt your message.

Bayerisches Staatsministerium für Wissenschaft und Kunst
Salvatorstraße 2
80327 München
Website: https://www.km.bayern.de/index_wm.html

Sales tax identification number according to § 27 a sales tax law: DE811205325

Ludwig-Maximilians-Universität München
Referat IV.3
Geschwister-Scholl-Platz 1
80539 München
confluence.support@verwaltung.uni-muenchen.de

• technical support: confluence.support@verwaltung.uni-muenchen.de
• IThe respective space admins are responsible for the content of the individual spaces. Information about those responsible can be obtained from confluence.support@verwaltung.uni-muenchen.de