EvaSys

EvaSys is a software with which — in decentralised sub-areas of course evaluation and evaluation of further education and information events (evaluations) of the LMU are created and carried out. In addition, EvaSys can be used paper-based or online as a platform for research surveys.

Each sub-area can decide for itself whether a survey takes place anonymously, or whether the answers can be assigned to individual persons. Each section also decides which personal data is requested.

In each section separate evaluations and surveys are prepared for which — if they differ from these general data protection notices — supplementary data protection notices must be created.

• The purpose of data processing is to provide software to carry out evaluations or surveys. The service can only be used within the scope of your membership of the LMU. Data processing is not carried out for purposes other than those specified or permitted by law (e.g. for internal verification of security systems and to ensure internal network and information security pursuant to Article 6(1) of the BayDSG). We only process the personal data that you have provided to us or which we have received about you in the course of our activity at LMU (Art. 4 para. 2 BayDSG). There is no performance or behavioral control based on your use of EvaSys.

We process your data in accordance with and on the basis of the General Data Protection Regulation (GDPR), the Bavarian Data Protection Act (BayDSG) and the other applicable data protection regulations.

The processing of personal data for the use of EvaSys takes place

• for course and continuing education evaluation in accordance with Art. 6 (1) lit. C and Art. 10(1), (2) BayHSchG (Research and Teaching Assessment Obligation, Evaluation Obligation)
• for surveys in research projects pursuant to Art. 6(1)(a) GDPR (consent)

The following personal data are processed in EvaSys

For internal users

• Account name
• Official contact details (name, first name, e-mail address, telephone number, institution)
• Title
• Academic Degrees
• Activity log
• Contact person
• LMU User ID
• Log data
• Rights role concept (e.g. access powers)

For the respondents

• Log data
• depending on the respective survey, further personal data can be processed

For the use of the EvaSys Media Library, platform coovi

• First name
• Last name
• E-mail address

In order to enable the use of EvaSys in accordance with the above-mentioned purposes, personal data must be transmitted to other institutions:

• The department carrying out the interview in question;
• The manufacturer Electric Paper, if necessary in case of support

As part of the data transfer, the data protection requirements are complied with. The data transfer takes place within the scope of the GDPR or to countries with an appropriate and recognised level of data protection. There is no unauthorised transfer of data to a third country or to an international organisation.

EvaSys uses so-called cookies (text files), which are stored on your computer and which are technically necessary for the use of the service. These are session cookies so that the access data does not have to be re-entered every time you access it.

When working on content, the changes that you or others make to jointly edit content may be visible.

It is possible for other users to see what changes you have made and at what time.

The stored data will be processed as long as and to the extent necessary for the respective purpose of data processing in the context of the use of EvaSys.

• Your account will be deactivated by leaving the LMU. In addition, once a semester, the sub-sector administrators check the timeliness of the accounts in their area. No longer needed accounts will be deleted centrally.
• Personal data from surveys will be deleted by the sub-sector administrators as soon as a survey is completed.

Responsible for data processing

Ludwig-Maximilians-University Munich
Geschwister-Scholl-Platz 1
80539 Munich

Data Processing Service

Ludwig-Maximilians-University Munich
Department VI — Information and Communication Technology
Geschwister-Scholl-Platz 1
80539 Munich
VI@verwaltung.uni-muenchen.de

General questions and support

Ludwig-Maximilians-University Munich
Department VI — Information and Communication Technology
Unit IV.3 (Application Support)
Geschwister-Scholl-Platz 1
80539 Munich
evasys.support@verwaltung.uni-muenchen.de

Contact details of the LMU’s official data protection officer

Ludwig-Maximilians-University Munich
— Official data protection officer —
Geschwister-Scholl-Platz 1
80539 Munich
Tel.: 089-2180-2414
https://www.lmu.de/datenschutz

You have the right to obtain information about the data stored about you (Art. 15 GDPR). If inaccurate personal data are processed, you have the right to rectification (Art. 16 GDPR). In addition, you have the right to erasure (Art. 17 GDPR), objection (Art. 21 GDPR), restriction (Art. 18 GDPR) and revocation of consent for the future. The legality of the data processing carried out on the basis of the consent until the revocation is not affected by this.In addition, according to Art. 77 GDPR, you have the right to lodge a complaint with a data protection supervisory authority.The data protection supervisory authority responsible for the Ludwig-Maximilians-Universität München is the Bavarian State Commissioner for Data Protection (Internet: www.datenschutz-bayern.de).If you wish to exercise your rights or if you have any questions, please contact the relevant Data Processing Service (see above). It checks whether the legal requirements for this are met and then takes the necessary measures.

The terms of use, data usage notices and data protection information as amended shall apply.

Stand: December 2022

Ludwig-Maximilians-Universität München is a corporation under public law. It is legally represented by its President, Prof. Dr. Bernd Huber.

Address

Ludwig-Maximilians-Universität München
Geschwister-Scholl-Platz 1
80539 Munich

Tel: +49 (0) 89 / 2180 - 0

Contact: Poststelle@Verwaltung.Uni-Muenchen.de

Courts, authorities, lawyers and all other authorized users have the possibility to communicate confidentially and securely with LMU via the special authority mailbox. In other cases where you wish to send us an encrypted message, please use the public S/MIME (X509-) certificate to encrypt your message.

Bavarian State Ministry for Science and Art
Salvatorstraße 2
80327 Munich
Website: https://www.km.bayern.de/index_wm.html

Bavarian State Ministry for Science and Art
Salvatorstraße 2
80327 Munich
Website: https://www.km.bayern.de/index_wm.html

Sales tax ID number according to § 27 a Sales Tax Law: DE811205325

Ludwig-Maximilians-Universität München
Dr. Christoph Mülke, Vice President for Finance and Administration

Contact: poststelle@verwaltung.uni-muenchen.de
Ludwig-Maximilians-Universität München
Geschwister-Scholl-Platz 1
80539 Munich

• Technical support:EvaSys.support@verwaltung.uni-muenchen.de
• Responsibility for the content lies with the respective creator of the specific survey