LMU AdobeID & Adobe Cloud products

An LMU-AdobeID is an Adobe user account required to use Adobe cloud services and Adobe programs at LMU Munich on the basis of the Adobe ETLA Framework Agreement. In order to use the Adobe programs licensed by LMU on the basis of this Framework Agreement, you need an LMU-AdobeID tied to your LMU user ID. To create the LMU-AdobeID, it is necessary to activate your LMU user ID for this service. After activation, an LMU-AdobeID is created for you so that you can use the programs and services when the appropriate licenses are available.

• A requirement for creating an LMU-AdobeID and the use of the associated licenses is an active employment or student relationship at LMU.
• Everyone who creates an LMU-AdobeID or uses such must be at least 16 years old.
• The use of the LMU-AdobeID and the Adobe products that can be used with it is restricted to official and study-related use. Use for private or commercial purposes is prohibited.
• The programs may only be installed and used on LMU Munich devices.
• No processing of “personal data in a special category” is permitted without further clarification with the data protection contact person in the responsible department. More information on the data falling under this is available in EU Directive 2160/680 under Article 10.
• The processing of documents and data that include the personal information of other persons than those of the processor (photos, audio and video recordings, etc.) is only permitted with the express (written) consent of the data subject.
• The processing and storage of copyright-protected material by using Adobe cloud products and services is only permitted in accordance with the statutory provisions of copyright law.
• Users are required to keep records of all use of Adobe Stock images. In addition, regardless of any legal obligation, a reference to the original source shall always be provided with the use. After the end of the contract with Adobe, the works containing any Adobe Stock images may not be used any further, in particular they may not be reproduced.
• Use of the LMU-AdobeID and related Adobe cloud products is voluntary. A requirement of usage must be approved by the staff council and data protection officer

To enable you to use the Adobe cloud programs at LMU on the basis of the ETLA Framework Agreement, you will also need appropriate licenses in addition to your LMU-AdobeID. The available device licenses for CIP pools are:

• Adobe Creative Cloud (CC)

Students can use Adobe products on CIP pool devices with their LMU-AdobeID if appropriate Adobe device licenses have been installed on the devices. The institution responsible for the respective CIP pool handles licensing. Device licenses can be ordered by institutions through Unit VI.1 (IT Acquisition).

You can delete your LMU-AdobeID to remove the connection to the Adobe cloud products system. You can delete it on the LMU-AdobeID page in your LMU user account.

Erasing your LMU-AdobeID means that you will no longer be able to continue using the available licenses, programs and services under the Adobe ETLA Framework Agreement. Data and files that were saved with programs and services in the Adobe cloud will also be deleted. You will also lose user licenses as a result of the erasure.

Within 14 days after erasing your LMU-AdobeID, you have the opportunity to restore it by reactivating your LMU user ID. Reactivation will also restore your deleted LMU-AdobeID and the associated cloud data. After restoration, you must have Unit VI.1 (IT Acquisitions) reassign user licenses that were assigned to your LMU-AdobeID prior to being deleted. Indicate the order number of your license and your LMU-AdobeID.

When 14 days have passed since erasing your LMU-AdobeID, your data will be definitively deleted. Your data cannot be restored after the end of this period. Reactivation of your LMU user ID after final erasure of your LMU-AdobeID will cause a new LMU-AdobeID to be generated for you.

Controller for data processing

Ludwig-Maximilians-Universität in Munich
Geschwister-Scholl-Platz 1
80539 Munich

Responsible department for data processing

Ludwig-Maximilians-Universität in Munich
Division VI - IT Services
Geschwister-Scholl-Platz 1
80539 Munich
VI@verwaltung.uni-muenchen.de

General questions and support

Ludwig-Maximilians-Universität in Munich
Division VI - IT Services
IT service desk
Geschwister-Scholl-Platz 1
80539 Munich
it-servicedesk@lmu.de

Updated: October 2020

An LMU-AdobeID is an Adobe user account that is required for using Adobe programs and cloud services at LMU on the basis of the Adobe ETLA Framework Agreement. To create the LMU-AdobeID, it is necessary to activate your LMU user ID for this service. After activation, an LMU-AdobeID is created for you so that you can use the programs and services when the appropriate licenses are available.

The AdobeID service is operated by Adobe Inc.. When your LMU user ID has been activated for an LMU-AdobeID, you agree to Adobe’s terms of use and LMU's.

Please also note our information on use:

The purpose of data processing is to create an LMU-AdobeID so you can use – depending on the license – products from the company Adobe Inc. as part of its affiliation with LMU. There is no data processing for purposes other than the indicated or statutory ones (e.g. for internally checking security systems and ensuring the internal network and information security in accordance with Art. 6 para. 1 BayDSG [Bavarian Data Protection Act]). We process only personal data that you have provided us with and that we have received from you in a permissible way as part of the activity at LMU (Art. 4 para. 2 BayDSG). There is no performance or conduct control on the basis of your use of Adobe products or your LMU-AdobeID.

Your LMU-AdobeID user profile will initially consist of only your given name and surname, and your LMU email address saved in your LMU user account. You have the opportunity to save additional information in your profile voluntarily. This information may be visible to other users. For reasons under data protection legislation, it is recommended that the principles of data minimization and purpose limitation be observed when information is added, and information should only be added if this is absolutely necessary for using Adobe products.

We process your data in accordance with and on the basis of the General Data Protection Regulation (GDPR), the Bavarian Data Protection Act (BayDSG) and the other applicable data protection regulations.

The personal data for using the LMU-AdobeID is processed as part of voluntary use in accordance with Article 6 para. 1 lit. a) GDPR (Consent) within the context of voluntary use and otherwise in accordance with Art. 6 para. 1 lit. e), para. 2, 3 GDPR in conjunction with Art. 4 para. 1 BayDSG for fulfillment of service tasks.

To use the LMU-AdobeID, the following personal data from you will be necessary

• Surname
• Given name
• Email address
• LMU ID

To use the LMU-AdobeID in accordance with the aforementioned purposes, personal data must be transmitted to other institutions:

• To the manufacturer Adobe Inc., Adobe 345 Park Avenue, San Jose, CA 95110-2704, USA

The stored data are processed as long as and to the extent that such is necessary for the respective purpose of data processing as part of using Adobe products.
When you leave LMU and the LMU user ID is blocked as a result, your LMU-AdobeID and all related data are deleted and the associated product licenses are revoked. It is similar for erasing your LMU-AdobeID in the LMU user account if this is initiated by you yourself. Your LMU-AdobeID can be restored within a period of 14 days after the date of erasure if you want to reactivate the service. After the end of this period, there is no possibility of restoring the data – Be sure to save your data on your own storage medium before departing from LMU!

The use of Adobe ETLA products with your LMU-AdobeID takes place in the cloud. For this reason, data are transmitted to the manufacturer when you use the products. The transmission of data cannot be completely prevented in this case.

There are a number of alternatives to the products in the Adobe portfolio. They are provided by other manufacturers that are in part available free of charge and are not based on cloud services. In the spirit of data minimization, it is recommended that you should use alternative products, if possible, that do not store any data in the cloud or encrypt the data and protect them with a password.

Controller for data processing

Ludwig-Maximilians-Universität München
Geschwister-Scholl-Platz 1
80539 München

Responsible department for data processing

Ludwig-Maximilians-Universität München
Division VI - IT Services
Geschwister-Scholl-Platz 1
80539 München
VI@verwaltung.uni-muenchen.de

General questions and support

Ludwig-Maximilians-Universität München
Division VI - IT Services
Referat IV.1 - EDV-Beschaffungen
Geschwister-Scholl-Platz 1
80539 München
it-servicedesk@lmu.de

Contact data of the official Data Protection Officer of LMU

Ludwig-Maximilians-Universität München
-- Official Data Protection Officer --
Geschwister-Scholl-Platz 1
80539 München
Tel.: 089-2180-2414
https://www.lmu.de/datenschutz

Information on existing rights

You have the right to obtain information on data stored in regard to your person (Art. 15 GDPR). If incorrect personal data is processed, you have the right to require rectification (Art. 16 GDPR). Furthermore, you have the right to erasure (Art. 17 GDPR), objection (Art. 21 GDPR), limitation (Art. 18 GDPR) and withdrawal of consent for the future if the statutory requirements are met. The lawfulness of data processing carried out on the basis of the consent up withdrawal is not affected by this.

In addition, you are entitled to the right to lodge a complaint with the data protection supervisory authority in accordance with Art. 77 GDPR. The data protection supervisory authority responsible for Ludwig-Maximilians-Universität in Munich is the Bavarian Data Protection Commissioner (Internet: www.datenschutz-bayern.de).

If you wish to exercise your rights or have questions, please turn to the responsible department for data processing (see above). It will check whether the statutory requirements have been met for this and will adopt the necessary measures.

The data protection information, as amended at the time of using Adobe, shall apply.
Updated: October 2020