Official certificates and confirmations

You will be issued the following certificates and confirmations by the Office of the University Registrar at Ludwig-Maximilians-Universität München.

As far as certificates and confirmations on study and examiniation results (degree pursued/awarded, transcripts, etc.) are concerned, please contact the individual examination office responsible for your particular degree program.

The Office of the University Registrar issues certificates and confirmations in accordance with data protection regulations and therefore, as a rule, neither upon the request by a third party nor to a third party. In addition, official certificates can only be requested in writing (by post or by dropping them in the mailbox at the main entrance of the LMU, not by e-mail.

Please send an informal, signed request for the necessary certificates to the following address:

Ludwig-Maximilians-Universität Munich
Studentenkanzlei, SG 2
Geschwister-Scholl-Platz 1
80539 Munich, Germany

Please note that certificates of study can only be sent by post and not by e-mail. Please include your current postal address in your application.

Registration certificates

Your registration certificate serves as proof of your registration as a student for the current semester at LMU Munich. It contains detailed information on the legal duration of the current semester, including the dates of the first and last day of the current semester, the current overall number of university semesters attended, the number of subject-specific semesters as well as the number of leave-of-absence semesters. It also states the date you registered for your current degree program and the degree you are pursuing, the subject major and minor(s), and the standard length of study.

The one registration certificate intended for the office of BAföG (Federal Training Assistance Act) also includes the exact date that you first registered as a student at a German university)

You can access and print your registration certificates online via our self-service function (registration certificate, bilingual: German/English). The office you submit such a certificate to may in turn use an online self-service function to verify the authenticity of this particular certificate.

Certificates generated in this automated manner usually suffice when it comes to offices and other agencies (e.g. in order to receive child benefits, to apply for a scholarship, to use as proof when applying for a magazine subscription at the student rate or to submit to a bank, etc.). If, for a special reason, you need the registration certificate to be issued as an official document bearing a signature and the seal of LMU Munich, please send your written application to SU 2 - Academic Registrar.

Further information on how to obtain a registration certificate to be used abroad, which complies with the formal requirements for legalization or apostille, you will find at "Official university certificates to be used abroad".

In order to get registration certificates issued for any prior semesters, please send your written application to SU 2 - Academic Registrar.

If in important cases you require a certificate of study, you may schedule an appointment with the Academic Registrar, Sub-Unit 2.

As far as certificates and confirmations on study and examination results (degree pursued/awarded, transcripts, etc.) are concerned, please contact the individual examination office responsible for your particular degree program.

The Office of the University Registrar issues certificates and confirmations in accordance with data protection regulations and therefore, as a rule, neither upon the request by a third party nor to a third party. In addition, official certificates can only be requested in writing (by post or by dropping them in the mailbox at the main entrance of the LMU, not by e-mail).

Confirmation of programs studied

In contrast to the registration certificate, the confirmation of programs studied serves as proof for all degree programs and subjects studied since the day you first registered as a student at LMU Munich. It includes the current overall number of university semesters attended as well as detailed information on your degree program for the current semester (degree being pursued, subject major and minor(s), current overall number of subject-specific semesters) and the exact reason for a leave-of-absence semester.

The confirmation of programs studied does not include any details on study and examination results (degree pursued/awarded, transcripts, etc.). These details can only be confirmed by the individual examination office responsible for your degree program.

You can use the online self-service function to access your LMU account and print additional copies of your confirmation of programs studied. The office you submit such a certificate to may in turn use an online self-service function to verify the authenticity of this particular certificate.

Confirmations generated in this manner usually suffice when it comes to offices and other agencies. If, for a special reason, you need the confirmation of programs studied to be issued as a public document bearing a signature and the seal of LMU Munich, please contact SU 2 - Academic Registrar.

Former students (who attended LMU Munich in the past) will receive a confirmation of programs studied if they mail in their request in writing to SU 2 - Academic Registrar

If in important cases you require a certificate of study, you may schedule an appointment with the Academic Registrar, Sub-Unit 2.

Further information on how to obtain a confirmation of study to be used abroad, which also complies with the formal requirements for legalization or apostille, you will find under Official university certificates to be used abroad.

The Office of the University Registrar issues certificates and confirmations in accordance with data protection regulations and therefore, as a rule, neither upon the request by a third party nor to a third party. In addition, official certificates can only be requested in writing (by post or by dropping them in the mailbox at the main entrance of the LMU, not by e-mail).

Certificate of exmatriculation

At the time of exmatriculation, you will receive along with your letter of exmatriculation a confirmation of period of study intended for gesetzliche deutsche Rentenversicherung (German Statutory Pension Insurance Scheme) as well as a confirmation of programs studied.

Should you require additional proof of your exmatriculation (e.g. if you need one in order to register at another university) or in case you lost your original letter of exmatriculation, you may request a certificate of exmatriculation. It includes such details as the current overall number of university semesters attended and leave-of-absence semesters, the exact date your exmatriculation went into effect or will become effective, as well as details on your last degree program (degree pursued/awarded, subject major and minor(s), current overall number of subject-specific semesters, date you first registered for this degree program and standard length of study).

In order to get a certificate of exmatriculation issued, you must mail in your request to SU 2 - Academic Registrar.

If in important cases you require a certificate of study, you may schedule an appointment with the Academic Registrar, Sub-Unit 2.

The Office of the University Registrar issues certificates and confirmations in accordance with data protection regulations and therefore, as a rule, neither upon the request by a third party nor to a third party. In addition, official certificates can only be requested in writing (by post or by dropping them in the mailbox at the main entrance of the LMU, not by e-mail).

Official university certificates to be used abroad

In order to have the same kind of evidentiary impact abroad as in Germany, public documents are usually either subjected to a procedure of legalization by a consular mission responsible for a foreign country in the Federal Republic of Germany or by apostille in accordance with the Hague Convention of 5 October 1961.

1. Official certificates

Upon request, the Office of the University Registrar will issue the following university certificates as official documents, in order to comply with the formal requirements (such as hand-written signature of the authorized official and official seal of LMU Munich) necessary to complete the procedure of legalization or conferring the apostille:

• Registration certificate
• Certificate of exmatriculation
• Confirmation of period of study.

You must submit your request (PDF, 109 KB)to the SU 2 - Academic Registrar.

If in important cases you require a certificate of study, you may schedule an appointment with the Academic Registrar, Sub-Unit 2.

2. Conferring the apostille and the official certification for legalization

The Regierung von Oberbayern is the designated authority to confer the apostille and the official certification for legalization regarding all university certificates and documents issued by Ludwig-Maximilians-Universität München.

Your request is usually handled right away, if you present your documents in person to:

Regierung von Oberbayern
SG 11/Beglaubigungswesen
Maximiliansstraße 39
80534 München

Please note: A fee is charged for this official act carried out by the Regierung von Oberbayern; it must be paid in cash at their cashier´s office.

You can find further information on the subject of legalization and apostille at the Federal Foreign Office German public documents for use abroad (published by the Federal Foreign Office of the Federal Republic of Germany).

Confirmation of period of study intended for gesetzliche deutsche Rentenversicherung

This confirmation serves as proof intended for gesetzliche deutsche Rentenversicherung (German Statutory Pension Insurance Scheme), in order to get this period of study credited to your individual pension account. At the time of exmatriculation, you will receive this confirmation along with your letter of exmatriculation and the confirmation of programs studied.

If you need a new confirmation (e.g. in order to settle an unresolved issue with regard to your individual pension account or if you lost your original confirmation which you received at the time of exmatriculation), you can request one by writing to the SU 2 - Academic Registrar. Please include the following details in your letter: your registration number (if available), last name, if applicable also maiden name, first name, date of birth, and the period(s) of registration (approximate time periods will suffice).

The Office of the University Registrar issues certificates and confirmations in accordance with data protection regulations and therefore, as a rule, neither upon the request by a third party nor to a third party. In addition, official certificates can only be requested in writing (by post or by dropping them in the mailbox at the main entrance of the LMU, not by e-mail).

Please send an informal, signed request for the necessary certificates to the following address:

Ludwig-Maximilians-Universität Munich
Studentenkanzlei, SG 2
Geschwister-Scholl-Platz 1
80539 Munich, Germany

Please note that certificates of study can only be sent by post and not by e-mail. Please include your current postal address in your application.

Confirmation of period of study for recipients of a pension paid to orphans

You must submit a specific form to Deutsche Rentenversicherung (German Statutory Pension Insurance Scheme), in order to apply for and receive a pension paid to orphans; this form will be mailed to you by Deutsche Rentenversicherung. Please submit this form to SU 2 - Academic Registrar by post or by dropping them in the mailbox at the main entrance of the LMU and it will be filled out for you.

If in important cases you require a certificate of study, you may schedule an appointment with the Academic Registrar, Sub-Unit 2.

The Office of the University Registrar issues certificates and confirmations in accordance with data protection regulations and therefore, as a rule, neither upon the request by a third party nor to a third party.