Release of information by the Office of the University Registrar to a third party

The release of information regarding student records by the Office of the University Registrar is subject to relevant data protection regulations. Therefore, these records are typically released only to the student concerned. The University is under no obligation to provide information to a third party. Such information may be released to a third party only in accordance with the Bavarian State Law for Data Protection and Privacy, Articles 18 through 21. The following further conditions must also be met:

1. The third party must request the release of records in writing, in either German or English, and mail it to the Ludwig-Maximilians-Universität München. The third party must clearly state his/her contact information, the student‘s contact information as well as the intended purpose for the request. The third party must personally sign the request.

The original request must be mailed to the University. A request which is faxed, e-mailed, scanned or copied does not meet this requirement.

2. The request must be submitted along with the Declaration of Consent Form personally signed by the student.

Declariaton of Consent Form (PDF, 116 KB)

The original Declaration of Consent Form must be submitted. A form which is faxed, emailed, scanned or copied does not meet this requirement.

Please mail your request along with the Declaration of Consent Form to the following address:

Ludwig-Maximilians-Universität München
Studentenkanzlei-Sachgebiet 2
Geschwister-Scholl-Platz 1
D-80539 München

3. In accordance with the Bavarian State Law for Fees and Charges, issuing the appropriate certification constitutes an official act and carries a fee in the amount of 40 euros.

This amount is due at the time your request is submitted and must be paid within two weeks to the following bank account:

Payee: Universität München
Bank: Bayerische Landesbank München
SWIFT/BIC: BYLADEMM
IBAN: DE 53700500000000024868
Intended purpose: 4200.0322.6077/student‘s last name

Please note: It is imperative that you correctly state the intended purpose in order for your request to be accurately processed.

Your request will not be processed unless all the requirements are met. The University may consider your request withdrawn if the fees due are not paid within the time frame previously mentioned. Please understand that due to other priorities your request may take several weeks to be processed. In the meantime, please refrain from calling regarding the status of your request.

Please note that only the official German-language version of these terms is legally binding.